Share this article:
Bookmark and Share

Thank You Letter Checklist

Every piece of communication between you and the hiring manager or recruiter is an opportunity to sell yourself and give you an edge over the other candidates. Did you know that less than 10% of applicants follow-up interviews with thank you letters? Seize this opportunity and stand out from everyone else.

If you are going to go to the trouble of sending a thank you letter, then do it correctly. To help you, follow this checklist:

Send it within 24 hours of the interview.

Send a thank you letter to everyone that has helped you in getting the interview including anyone who referred you to a job, interviewed you, written letters of reference, provided general help. You never know when you might run into these people again. You should also send a thank you even to people who rejected you for a job. No matter the outcome, always leave someone with a favorable impression.

Recap your strengths. A thank you is another form of marketing yourself. Reinforce what you were stressing in the interview.

Tie up any loose ends. If something was left unresolved or unanswered, this is a great opportunity to address these issues.

Personalize each letter. If you were interviewed by multiple people send them all a different letter tailored to what you discussed with them. You might not know who is making the final hiring decision.

Try and find two or three points that will distinguish yourself from the other interviewees. Highlight something you discussed to jog their memory. They may have interviewed several people for the same job.

Your letter should appear professional and typed in the standard business-style format. There are circumstances though where a handwritten note might be in order. For example, if someone went to some lengths to get you the interview, a handwritten letter would be appropriate.

If you are going to email the thank you letter, make sure it fits with the company's culture. Keep the email in a business format and the appropriate language. While an email is less formal, you still want to keep it professional. When making your decision on whether to send your thank you letter via regular mail or email, remember that a hard copy letter will usually be kept in a file, while an email may just be deleted.

Check, re-check and then check again for spelling and grammar mistakes. Errors of this kind are inexcusable and reflect poorly on you.

Keep copies of all your correspondence.