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Reference Number:
RS-INV
Job Description:
Assist the Vice President of Purchasing by managing the day-to-day activities related to corporate inventory control. Responsible for timely and accurate processing inventory transactions for 9 external warehouses and 2 virtual warehouses via PeopleSoft. Analyze transactional activity to find ways to reduce errors and risk of inaccurate accounting entries. Recommends standards for inventory practices across multiple divisions of the society that comply with acceptable auditing and GAP principles.
Responsibilities:
Manage daily inventory control activities for all assigned corporate items of finished goods and raw materials.
Provide training and supervision of staff on a limited basis and working collaboratively with other business units and corporate staff.
Process and review inventory transactions for accuracy recommending and processing corrective actions according to established procedures and guidelines.
Analyze transactions and work with external warehouses to discover root causes for transactional errors and adjust business practices accordingly.
Work with Business Systems (internal IT group) to test new enhancements, troubleshoot inconsistencies, and predict the impact of the enhancement on the entire system.
Analyze accounting entries in order to work with Corporate Finance (internal Finance department) to reconcile various accounts and make sure transactions are in line with standard accounting principles.
Develop various inventory reports for management review and use as assigned.
Interface with Business Systems to develop programs required for reporting and writing queries.
Coordinate inventory reporting from various departments within the Society as well as from external vendors, including monitoring inventory levels and correcting variances.
Coordinate, facilitate and direct meetings with managers and related staff from client divisions to discuss and resolve business issues and to explain and implement organization's procurement policies and procedures.
Experience Level:
Unspecified
Requirements:
Analytical skills, extensive spreadsheet usage (Excel preferred), some relational database experience (Access preferred), strong written communication skills; strong interpersonal skills and ability to build collaborative relationships; position works independently, so person must require little supervision.
Manage inventory transaction files from 8+ warehouse fulfillment operations (domestic & international) for the Book Division.
Use PeopleSoft & MS Office applications to review and analyze inventory files for data integrity; following up with the individual warehouses and the Book division on the exceptions.
Process inventory transactions files into PeopleSoft, analyze and correct any transactions that errored out during this process.
Work with Corp. Finance to ascertain the financial impact of the transactions errors.
Work with the warehouse and the Book division to determine root cause of the exceptions.
Work with BSD for guidance on approach to resolution for all of the above and any system related issues or enhancements.
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