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Reference Number:
3748
Job Description:
Asset Management firm in Palo Alto is looking for a Financial Administrator to perform the following duties:
TREASURY FUNCTIONS
Track and monitor capital call notices and payment dates. Provide investment breakout (investment, fees, distributions) information and due dates to Business Team.
Draft Letters of Authorization for investment wires. Obtain signatures from authorized parties. Process multiple wires by deadlines. Liaise with bank, fund managers, brokers, and custodians to resolve wire issues.
Open bank accounts for new investments. Close outstanding accounts. Answer questions from bank and Investment and Business Teams regarding bank account details.
Research capital call and distribution histories for investments. Provide Investment and Business Teams with exposure report information for current investments.
Provide monthly LOA and redemption notice reconciliation information to clients.
Maintain tracking sheets and other various databases to allow access to liquidity and investment timing information for the Investment and Business Teams.
Meet weekly with Investment Team to confirm upcoming investment deadlines.
Montior redemption dates for investments. Maintain database with redemption information. Prepare and process redemption letters.
Liaise with brokers to process stock redemptions.
LEGAL FUNCTIONS
Analyze and interpret subscription agreements. Respond to Investment and Business Team questions regarding liquidity, key man provisions, legal structures, and tax status.
Prepare subscription agreements for investments. Obtain necessary signatures for multiple closing deadlines. Answer questions from fund managers and attorneys.
Provide due diligence documents to fund managers. Provide audit documentation to clients. Respond to document requests from auditors, custodians, and Business and Investment teams.
Review and process board and shareholder amendments.
Prepare IRS tax certification filings. Qualify investment entities to trade stock in multiple countries. Dissolve investment entities.
Draft board and shareholder resolutions, secretary?s certificates, incumbency certificates, and other ancillary legal documents as required.
ADMINISTRATION FUNCTIONS
Copy and file (electronically and in file room) all subscription documents, amendments, Letters of Authorization, bank account documents, correspondence, and audit letters.
Respond to requests for investment entity information from clients, fund managers, attorneys and accountants.
Compile and maintain manager contact database. Provide manager contact information to Business and Investment Teams. Contact managers to compile information for weekly, monthly, quarterly, and yearly reports.
SEND RESUME AS AN MS WORD ATTACHMENT to diane@dmstone.com
Experience Level:
Unspecified
Requirements:
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