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Reference Number:
08-02386
Job Description:
Executive Admin role
Newark, DE-Potential to work from HOME
Duration: 3 month contract to PERM
Job Description:
Performs various advanced, highly complex and confidential administrative functions for upper management such as, senior Vice Presidents or CEO. Provides work guidance and training to less experienced personnel.
Essential Job Functions
Maintains and coordinates manager's schedule; schedules appointments with company employees and clients; ensures schedule is feasible and makes efficient use of manager's time.
Performs highly complex and/or confidential office duties for department in word-processing, photocopying, faxing, report generation, and filing of confidential documents. Provides complex, specialized administrative support such as maintaining databases, compiling and analyzing data, preparing reports/presentations to identify and convey results and trends, advanced graphic design and advanced power point presentation support, when needed.
Schedules meetings between two or more business units/functional areas on complex matters. Reserves conference rooms as appropriate; coordinates complex, highly confidential specific business unit/functional area activities as appropriate.
Oversees the coordination of outgoing department correspondence. Creates confidential original correspondence; assembles, addresses and mails documents to meet business needs. May assist in creating pertinent department documentation for employees and resolving issues to ensure employee requirements are met and appropriate guidelines are adhered too.
Maintains requisition and advertising logs and participates in orientation programs to inform new hires of administrative services. Answers incoming calls, researches and responds to inquiries, and escalates and/or routes calls to appropriate personnel as necessary.
Coordinates complex travel arrangements for manager and employees that require upper management approval. Ensures accuracy of travel dates and reserves appropriate accommodations to facilitate travel convenience for concerned parties.
Distributes confidential documents to department employees such as faxes, staff calendars, or proposal responses; photocopies documents as necessary to ensure that documents are received by authorized personnel.
Provides leadership and work guidance to less experienced personnel.
Serves as a liaison and/or initial point of contact for internal and external clients to ensure that specialized administrative functions are performed in a timely manner.
Conducts various analytical special projects, especially involving budgets and preparations for Board and senior management meetings. May prepare special reports, such as insurance, COBRA, OSHA or Client, as needed.
Basic Qualifications
High school diploma
Seven or more years of administrative assistance experience
Experience working with administrative practices and procedures
Experience working with writing style such as grammar, sentence form, and structure
Experience working with functional area goals, practices and procedures
Other Qualifications
Leadership skills to guide and mentor the work of less experienced personnel
Strong office equipment skills such as faxing and photocopying
Strong personal computer and business solutions software skills
Strong communication and interpersonal skills for communicating with internal and external personnel of all levels
Strong organizational skills to balance work and prioritize tasks
Strong skills in utilizing presentation and database software and preparing presentations
Ability to keep sensitive and confidential material private
Ability to create and maintain formal and informal networks
Ability to work independently with minimal supervision
Duration: 3 Months
Comments: This is a remote TTH Position
Hrs/Wk: 40.00
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Skills:
CategoryNameRequiredImportanceLevelLast UsedExperience
Admin & Support Lotus Notes Yes 3 Intermediate Within Last Three Years 0-2 yrs
Admin & Support MS Access Yes 2 Intermediate Within Last Year 3-5 yrs
Admin & Support MS Excel Yes 1 Advanced Currently 3-5 yrs
Admin & Support MS Office Yes 4 Intermediate Within Last Three Years 3-5 yrs
Admin & Support MS PowerPoint Yes 4 Beginner Within Last Three Years 0-2 yrs
Admin & Support MS Word Yes 4 Beginner Within Last Three Years 0-2 yrs
Additional Skills:
7 yrs administrative assistant experience
3 yrs experience using MS Excel, MS Internet Explorer, MS Access
1 yr Lotus Notes
Please respond to dmelo@tcml.com and refer to job # 08-02386 in subject line of email.
Experience Level:
5+ Years
Requirements:
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