Logistics Coordinator

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Contact Information: Walton-Thomas International 818 18th Street, NW Suite 600 Washington, DC 20006	View other jobs with this company
	Contact:  Phone:  Fax:	Staffing Manager (202) 223-3938 202-223-1787

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Reference Number: 2107 Job Description: Duties: - Enter data into conference database, generate reports, and perform mail merges - Create and process forms for registration, reimbursement, honoraria, evaluations, invoices, and other forms as needed - Process registration payments and submit weekly reports to accounting - Conduct cost comparison research for supplies - Create, duplicate, and assemble conference/review materials, including name badges, tent cards, signs, packets, and other materials as requested by client - Correspond with clients and attendees via phone, email, fax, Federal Express, and U.S. Mail - Assist in generation and update of rooming lists - Prepare logistical and confirmation letters for clients, attendees, speakers/VIPs, and vendors - Work with clients to develop meeting materials - Provide onsite support (travel required) - Provide other pre- and post-conference support such as copying, filing, mailing, and updating database - Arrange travel for sponsored attendees and speakers/VIPs - Provide travel information for non-sponsored attendees as necessary - Process bills from vendors as necessary - Order necessary supplies - Maintain an invoice reconciliation spreadsheet tracking all contract ?other direct costs? Experience Level: Unspecified Requirements: Knowledge of MS Office, especially MS Access

Location: Silver Spring MD Duration: Contract to Direct Pay Rate: $12-$15

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Date Posted: 11/17/2009 Last Updated: 11/17/2009

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