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Reference Number:
TSEXEC
Job Description:
Executive administrative assistant needed to provide administrative and project support to the Director and Deputy Director for Government agency.
Duties to include:
Provide oversight for the daily activities of the director and deputy director's office including performance direction of, if assigned, an administrative assistant.
Manage the Director's calendar, phone/e-mail, travel and contacts
(both internal and external). Supporting the Director is this position's primary responsibility.
Collect and prepare materials for use in meetings/discussions. Meetings and/or discussions may be with the Office of the President, Congress, both higher and lower echelons within the Agency, other Federal Departments, and various public venues including the press and civic organizations.
Compose correspondence, monitor external/internal communications, address communications in an expeditions manner and bring critical issues to the Director and Vice Director.
Manage incoming and outgoing communications, including telephone, e-mail and fax.
Initiate and follow up on high level contacts inside and outside the
division.
Schedule and coordinate video teleconferences and conference
calls.
Coordinate all logistical details for meetings and events. For meetings, this includes scheduling rooms, sending out meeting announcements, tracking attendance, arranging food, taking minutes as appropriate and distributing follow-up materials.
Maintain a Division organization chart which includes both government and contractor personnel and both local and dispersed organization elements.
Create/format documents, spreadsheets, databases, and presentations.
Experience Level:
5+ Years
Requirements:
-Minimum TOP SECRET clearance
-Five to seven years related executive administrative experience preferably in a start-up environment
-Intermediate to advanced proficiency in Word, Excel, PowerPoint and Outlook
-Excellent verbal and written communication skills
-High level of professionalism and discretion
-Strong organizational, problem solving, and analytical skills; able to manage priorities and workflow under pressure.
-Strong interpersonal skills and ability to work with diverse individuals at all levels of the organization.
-Creative, flexible, and innovative team player
-Ability to work independently and as a member of various teams
and committees
-Willingness to work flexible hours.
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