July 20, 2018

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A Cautionary Tale

Gary Stauble’s 2 Minute Coaching

This monthly article gives you quick, easy-to-implement ideas on various subjects. This month’s article has to do with a cautionary tale regarding backing up your data.

A Cautionary Tale

A couple of months ago I was writing an article for my Roundtable members and when I tried to save it in the member’s area of my website, a message popped up saying, “You do not have authorization to perform this task." I thought it was a mistake so I logged out and then tried to log back in but still, no luck. It began to slowly dawn on me that I was locked out of the controls area for my own website.

Then I noticed that the site was starting to fall apart right before my eyes. It seemed like every time I clicked a link or a page, a slew of errors that I’d never seen before would spring out of some wicked lair in which they’d be hiding from me, waiting to pounce. It seemed the site was dying right before my eyes and I had no way to even login to see what was going on. Error after error popped up and I had no ability to stop them.

At this point my web guy asked me, “Do we have a backup of your site“? To which I replied, “Err, I thought you had that handled on your end“. I came to find out, there was no backup.


My web master and I had to try to deconstruct what had happened to the site in a pain staking effort to go through all of the events during the prior week. After 24 hours of freak outs and nail biting work, we wrestled control of the site back from the digital demons and were able to breathe a sign of relief. It appears the issue had to do with an upgrade that was done by my hosting company that caused several of my tables to become corrupted.

In my training classes and articles, I am always preaching “create repeatable systems, backups etc” and here I was realizing that the most important piece of my business wasn’t backed up. This was a very scary experience that I hope to never go through again.


Since that time, I’ve installed some systems that have solved this issue. I’ll list the 3 online services that I’ve started using for backups below in case you’re curious about how I fixed this situation. Here are the 3 backup solutions that I now use:

Dropbox: Dropbox provides offsite backup for all of my files, documents, music etc. This is a very easy to use service and comes with both a free and paid version. With the paid version, you’re able to store more data. I’ve tried many online backup solutions before and by far Dropbox has been the easiest to use.

Amazon S3: This service is good for storing and retrieving any amount of data on the web. Things like video, audio, websites etc. This is a service from and they offer many options for business clients.

Backup Buddy: This plugin now runs automatic daily backups of my wordpress website. If you don not have a wordpress website, this service won’t work for you but you can find something similar. The key is to have your website automatically backing itself up so that if it goes down, you’ve got an up to date copy ready to go.

- Gary Stauble

Gary Stauble is the Principal Consultant for The “Recruiting Lab”. He offers several Free Special Reports on his website including, “$1 Million Time Management”. Get your copies now at Gary is currently offering Private Coaching for a small group of motivated Owners, their Teams, and Solo Recruiters. You can sign up for a Complimentary Consultation on his website.