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Reference Number:
JCM43889247
Job Description:
Legal Secretarial Assistant - General Practice Unit (Foil)
Tracking Code
6664
Job Description
Position Summary: The Legal Secretarial Assistant provides administrative support to the Central Records Access Officer and performs difficult secretarial, word processing, office and/or supervisory duties in the General Practice – Freedom of Information Law Unit.
Reports to:Deputy Counsel, General Practice Unit
Direct Reports: N/A
Key Relationships:Legal staff assigned to the FOIL unit.
Responsibilities
* Serves as legal secretary to high-level attorneys; performs general office work, including scheduling appointments, responding to inquiries from the public, disseminating mail, and other general office work.
* Utilizes automated office systems; performs complex word processing assignments which require the application of other than standard document or file formats, e.g., PowerPoint and Excel.
* Maintains records and files; makes entries concerning case progress and ensures compliance with legal timeframes.
* Maintains and utilizes a case tracking system, e.g., creates records, enters progress data, closes cases, runs reports and archives files.
* Coordinates and prioritizes office activities of employees by recording, checking and maintaining records, furnishing information, and preparing reports.
* Coordinates inquiries to appropriate DOE offices.
Qualification Requirements:
Minimum:
* An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or
* An associate degree from an accredited college, and either one year of full-time satisfactory general secretarial experience or six months of full-time satisfactory legal secretarial experience; or
* A four-year high school diploma or its educational equivalent, and either two years of full-time satisfactory general secretarial experience or one year of full-time satisfactory legal secretarial experience; or
* Education and/or experience equivalent to'1','2'or'3'above. Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.
Skills Requirement
Ability to type at a minimum rate of 55 words per minute.
Preferred:
* Excellent communication, interpersonal and organizational skills.
* Ability to write clearly and concisely.
Salary:$38,939+
Please include a resume and cover letter with your application.
Resumes will be reviewed on an ongoing basis. We encourage applicants to apply as soon as possible.
NOTE: The filling of all positions is subject to budget availability.
AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 923, Brooklyn, New York 11201, or visit the OEO website athttp://schools.nyc.gov/OEO
Job Location
65 Court St. (65 Court St.)
Position Type
Full-Time/Regular
Experience Level:
Unspecified
Requirements:
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